Production Planning & Purchasing Associate (Entry Level)

Totowa, NJ
Full Time
Entry Level
Title: Production Planning & Purchasing Associate (Entry Level)
Reports to: Sr. Director of Production
Department: Operations – Production Management

Responsibility Summary: The Production Planning & Purchasing Coordinator will support daily production scheduling, material coordination, and purchasing activities to ensure efficient manufacturing operations and on-time product delivery. This role works closely with production, warehouse, quality, and purchasing teams to maintain material availability, resolve operational issues, and support overall production performance.

Responsibilities: 
The Production Planner is responsible for supporting the company's business events through a variety of tasks, including:

Production Planning & Operations Support
  • Assist in developing and maintaining detailed daily and weekly production schedules to ensure efficient workflow and on-time product delivery
  • Track work orders and ensure required materials, labor, and resources are available prior to production start
  • Coordinate closely with production and warehouse teams to align materials and operations with production schedules
Inventory & Material Coordination
  • Track and monitor inventory levels of raw materials, packaging components, work-in-progress, and finished goods to support production needs
  • Conduct periodic inventory reviews, cycle counts, and reconciliation activities to ensure accuracy
  • Ensure proper material allocation and staging for upcoming production runs
Purchasing Coordination
  • Assist in creating and processing purchase orders and follow up with vendors on delivery timelines
  • Support communication with internal teams regarding order status and material readiness
  • Maintain accurate purchasing records and documentation
Cross-functional Operations Coordination
  • Collaborate closely with Production, QA, Warehouse, Sales, and Purchasing teams to ensure alignment between production activities and business needs
  • Communicate updates on production schedules, material availability, and potential risks impacting operations
  • Support coordination to ensure smooth production execution and on-time order fulfillment
Data, Reporting & Documentation
  • Ensure accuracy and completeness of all records and documentation related to production, inventory, and purchasing activities
  • Prepare and maintain reports on production schedules, material usage, and capacity planning
  • Ensure all records are timely, organized, and audit-ready


Qualifications:
  • Bachelor’s degree in Business, Operations, Supply Chain, or related field (or equivalent experience)
  • 0–2 years of experience in production, operations, purchasing, or manufacturing environment
  • Strong attention to detail and organizational skills
  • Basic proficiency in Microsoft Excel
  • Strong communication skills and willingness to learn
  • Strong analytical and organizational skills with attention to detail.
  • Proficient in Microsoft Office, particularly Excel; experience with ERP or MRP systems is a plus.
  • Excellent communication and interpersonal skills to effectively coordinate with multiple departments.

Compensations & Benefits:
  • Pay Range: $58,000 to $60,000 per year
This is a full-time position. 5 days per week (M-F) from 7:00 AM to 3:30 PM at Totowa, NJ

Benefits
  • Medical, Dental, Vision
  • Life/AD&D Insurance
  • Paid Time Off (PTO)
  • Special Paid Leave for employees’ personal events
  • Company Paid Holidays
  • 401(k) with employer match
  • Year-End Gift

 
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