HR Payroll & HR Operations Specialist

Totowa, NJ

Full Time

Human Resources

Experienced

1. Title: Payroll & HR Operations Specialist
2. Reports to: Director of HR & GA
3. Department: Human Resources

4. Responsibility Summary
Under the management of the Director of HR & GA, the Payroll & HR Operations Specialist is a key operational role responsible for the company’s payroll, benefits, 401(k), workers’ compensation, and payroll-related HR operations and compliance.
This position ensures that pay for both hourly and salaried employees is accurate and on time, and supports the company’s compliance with federal and multi-state wage, tax, and labor regulations. The role also partners closely with Finance, the HR Manager, and the HR Operations team to maintain payroll accuracy, HR data reliability, and audit readiness.
During the upcoming HR system (HRIS) implementation, the Specialist proactively supports payroll and HR data migration, validation, and testing, contributing to a stable system build and improved operational efficiency.

5. Primary Responsibilities
1) Payroll Operations

Process payroll accurately and on time for hourly and salaried employees
Manage pay components including overtime, shift differentials, retro pay, and final pay
Handle payroll taxes, deductions, garnishments, W-2s, and related tasks
Support reconciliation of payroll data and the General Ledger (GL) in coordination with Finance
Investigate and resolve payroll errors and discrepancies
Support the approval workflow: first-level review by the HR Manager, then final approval by the Director of HR & GA

2) Benefits & Compensation Operations

Administer benefits: medical, dental, vision, life, and AD&D
Manage PTO and other leave data
Support Open Enrollment
Manage 401(k) contributions and support the annual audit
Process and document compensation changes such as pay changes, promotions, and market adjustments
Support salary band and job-level pay data management
Support NJ/NY pay transparency-related pay information management

3) HR Compliance & Audit Support

Support compliance with federal and state wage & hour law (FLSA)
Administer workers’ compensation and coordinate with carriers
Support management of work-authorization (visa) HR documentation
Manage Living Wage data and support customer and social audit responses
Support Living Wage analysis and report preparation
Keep payroll, time & attendance, and HR records audit-ready at all times

4) HR System (HRIS) Implementation

Participate in the HRIS implementation project
Migrate, cleanse, and validate payroll and HR data
Perform User Acceptance Testing (UAT) and parallel testing
Manage test results and sign-off documentation
Support system stabilization and continuous improvement

5) HR Operations & Projects

Collaborate with Finance, the HR Manager, and the HR Operations team
Support operation of ADP, SharePoint, and other HR systems
Improve payroll and HR operational processes
Participate in activities to improve payroll accuracy, efficiency, and HR KPIs

6. Qualifications

Associate’s degree or above (Accounting, Business, HR, or related major preferred)
3+ years of experience in Payroll or HR Operations
Experience with payroll processing and benefits administration
Understanding of FLSA and wage & hour regulations
Experience with 401(k) administration or related work
High accuracy and strong confidentiality
Proficiency in Microsoft Excel and HR/payroll systems
Able to communicate in English and Korean

7. Preferred Qualifications

Experience using payroll/HRIS systems such as ADP Workforce Now
Experience with HRIS implementation or payroll data migration
Multi-state payroll experience
Workers’ compensation and benefits administration experience
Manufacturing or Cosmetics/FMCG industry experience
Living Wage analysis and social audit (SMETA, customer audits, etc.) experience
Experience using AI-based work tools and digital HR solutions
Able to communicate in Spanish in addition to English and Korean
Payroll certifications such as CPP or FPC

8. Compensation & Benefit

Pay Range: $60,000 – $80,000 per year (final compensation is determined based on experience and capability)
Medical, Dental, Vision
Life and AD&D Insurance
PTO (Paid Time Off)
Company Paid Holidays
401(k) with employer match
Year-End Gift and other company benefits

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